If you're going to give feedback, you should be both willing and able to do it in person. It's not easy, and it can be daunting at the beginning. Here are some tips to make sure that giving feedback in person goes as smoothly as possible.
Timing is everything when it comes to giving feedback. You should choose a quiet and private place where you can talk without distractions. Also, ensure that the person is emotionally ready to listen to feedback.
When giving feedback, it's essential to be specific and clear. Avoid generalisations and provide examples of specific behaviours or situations. Use clear and concise language that is easy to understand.
When giving feedback, it's essential to focus on the behaviour, not the person. Avoid making personal attacks or criticising the person's character. Instead, provide feedback on specific actions or behaviours that need improvement.
Honesty is the best policy when giving feedback. Be direct and straightforward while providing feedback. Avoid sugarcoating or being too harsh when giving feedback. Be honest about what needs improvement and provide suggestions for how to improve. If you’re not sure, then soundboard it with someone you trust beforehand.
Feedback should be a two-way conversation. After providing feedback, it's essential to listen to the person's response and encourage dialogue. Ask questions to clarify their understanding and encourage them to share their thoughts and feelings.
After providing feedback, it's essential to follow up and provide support. Check in with the person to see how they are doing and provide additional support if necessary.